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Conference Planning Checklist from EventWorks

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Are you thinking of planning your company conference and don't know where to begin?

EventWorks are experts in corporate conference management and to help you out, we have put together a conference planning checklist to get you started and guarantee that your event is a success. View our fantastic new conference video for a taste of what we can achieve. 

Conference Planning Checklist:

• Venue- Make sure you book a suitable sized venue for your numbers and seating style well in advance.

• Set Design & Lighting- Organise your set design, draping, décor, and lighting to create a strong impact. We have many options on these, why not have a look at our conference overview to find out the range of services we provide that can enhance your event.

• Audio Visual- Book an AV technician to ensure perfect visual and sound quality during the presentations and to guarantee that the event run smoothly. A standard AV package for a conference event would include essential items such as a podium mic, a switcher, projector and screen (if there isn't already one in house) and a PA system. 

• Company Graphics- Print off graphics that display your company logo or tagline. These can be hung onto the draping on either side of your screen to drive home your message and personalise the set.

• Flash Design of Presentations- We recommend some additional options to create an even bigger impact on your delegates. These can include video shoot & edit, professional flash design of presentations and high impact conference opening animations.These will help to ensure that your key message is delivered effectively.

• Conference Breakouts- It is also imperative to keep your audience upbeat and focused throughout the day of presentations. We suggest some conference energisers and breakout games to achieve this. These ice breakers can be run in 20-30 minute sessions up to 3 times during the conference. Download our list of breakout games and creative teambuilding packages here to find out the many ways which we can help you increase interaction and get the most out of your conference. 

We hope that you find this conference planning checklist useful and that it gives you an idea of the most important aspects of this type of event to consider. We use the best in the business for all of our conferences including specialist in décor, set design, lighting and AV.

So if you are planning a conference for the New Year, please contact us and we will happily send you on a proposal with some ideas to tie in with your theme and make your conference as effective as possible.